Our organization was established in 1976 to promote professional and educational standards for Kentucky's Municipal Clerks through leadership, training, and communications in order to provide outstanding public service to citizens in the Commonwealth. The KMCA initiated a certification program (KMCI) in 1980. An opportunity for additional/advanced training (MMCA) began in 1984. A scholarship fund to assist clerks in attending the Institute was started in 1987. KMCA hosted a very successful IIMC Conference in Lexington in 1995.
The KMCA not only offers educational opportunities, but also allows clerks to serve on state education and legislative committees, local chapter committees and on IIMC committees. All of these can increase the clerks' confidence and leadership abilities. The KMCA is also a voting member of the KLC Board of Directors.
The KMCA By-Laws state:
The purpose and objectives of this Association shall be to develop a better understanding of the official duties and obligations of its members and to promote the improvement of their offices by development of standard procedures, discussion of various problems arising in these offices, promotion of wider city consciousness concerning the importance of municipal government and its operation with particular reference to those services and facilities administered by the city clerks, development of closer relationships and understanding within this organization, and improvement of municipal affairs.
History of the Clerk
The Municipal Clerk is one of the oldest professions in local government, along with tax collector. The profession traces back before Biblical times.
When America was settled and governments formed, the office of the clerk was one of the first to be created. The clerk recorded all the vital records such as births, deaths, marriages, deeds, meetings and the election of officers at the annual town meetings.
“No other office in municipal service has so many contacts. It serves the mayor, the city council, the city manager (when there is one) and all administrative departments without exception. All of them call upon it, almost daily, for some service of information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience. The public does not realize how many loose ends the city administration this office pulls together.”
These works, written over 50 years ago, are even more appropriate today. Since that time, many of the duties of the clerk have been formalized and are governed by state statute.
Seen at right is a photo of the Great Seal of the City of Piedmont, CA. "Leo" has been in the City Clerk's Office for over 100 years. Photo by Jack Young in 2007, used with permission.